Administration, Personal development

Key Guides: Minute Taking

This easy-to-read guide offers tried-and-tested techniques, as well as new creative ideas for recording decisions and summarising meetings

minute taking book cover

The minute taker’s job is redundant, right?

Wrong. With new technology often offering too much information, it’s more important than ever to be able to make short, sharp and, most importantly, useful notes from meetings.

Your job is to sift through the waffle, to get to the most relevant points.

Don’t get overwhelmed. Get the job done quicker and without the stress.

Who should buy this book?

This quick guide is for anyone who’s ever been delegated as ‘minute taker’ for a meeting. That means pretty much everyone.

It’ll be particularly useful for secretaries and personal assistants. But anyone working in a charity will gain from its innovative ideas. And not just during meetings.

What does it cover?

From good old fashioned pen and paper, to the latest technology, this slim guide is your handbook for great minute taking.

  • Any point can be summarised in 30 words or less. All it takes is practice.
  • Prepare your minutes beforehand. Then it’s just an editing job.
  • Useful and humorous case studies will highlight your own weak spots.
  • Consider new ways of working, such as mind-maps and diagrams.

‘This book helps you to understand the utmost importance of minute takers’ role and how to communicate this to others.’ 

Elizabeth Crosley, Secretary to Group Head of Fundraising, RSPCA


‘Our trustees loved the book so much that they insisted that it was recorded in their own minutes.’ 

Andie Barlow, Principal Administrator, Institute of Family Therapy

Look inside

Have a look inside Key Guides: Minute Taking.

About the authors

Paul Ticher

Paul’s whole career has been in the voluntary sector, mostly as an independent consultant and trainer working with national and local organisations. After working for some years as a volunteer in Africa and then with the Campaign Against Arms Trade, his focus of interest became information management, including such areas as the use of information technology and the management of information services. This led to a considerable amount of work on the application of the Data Protection Act 1984 to voluntary organisations. He wrote the first edition of Data Protection for Voluntary Organisations in 2000 to coincide with the Data Protection Act 1998 coming into force. Since then, Paul has been a leading trainer and writer on data protection throughout the UK, and he has provided bespoke advice to many voluntary organisations, large and small. For many years he has been recognised as one of the sector’s go-to experts on data protection.

Paul’s books, currently published by the Directory of Social Change, include Minute Taking – 2nd edition (with Lee Comer) andData Protection for Voluntary Organisations – 4th edtion. He also contributed the data protection appendix for The Complete Fundraising Handbook – 7th edition and published numerous articles and research reports into aspects of IT management in the voluntary sector.

Lee Comer

Lee Comer is now retired but for 24 years was a regular trainer for the voluntary sector particularly in the area of effective minute taking.

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